CASE STUDY
How a National Sporting Organisation Saves 60+ Hours Monthly with AI
From payables automation to organisation-wide AI training – a partnership that delivers real results.
Organisation
A Peak Sporting Body in New Zealand
Type
Not-for-profit
Size
30-100 staff
The Challenge
- Growing organisational demands creating pressure on finance team capacity
- Opportunity to reduce manual touchpoints in invoicing and approvals
- Desire to improve accuracy and consistency in financial processing
- Need to free up the finance team for higher-value strategic work
- Ambition to build AI capability across the organisation
The Solution
Phase 1: Payables Automation
Automated invoice processing, data extraction, and approval routing integrated with existing systems.
Phase 2: AI Training
Microsoft 365 Copilot training for staff to build capability across the organisation.
The Results
60+
Hours saved monthly
Near-zero
Error rate after automation (client-reported)
AI
Capabilities
Built internally
"Avintis helped us save over 60 hours monthly through intelligent automation of our payables process. They then trained our team on Microsoft 365 Copilot, embedding AI capability across our organisation. They've become a true partner in our AI journey."
Julie M.
A National Sporting Organisation